RECEPTION PLANNER – PART II

 

Fax or mail the Wedding Consultant approximately (1) week prior to your wedding day or bring with you to the FINAL REVIEW.

You need to call your Wedding Consultant a couple weeks ahead of time to schedule this appointment

 

CHOICE OF ENTREES:

If you would like to offer a choice of entrees, please follow the guidelines below:

Complete your menu just prior to ordering your invitations.  Print the menu selections on the response card of your invitations.  We will request a list from you, which will indicate the quantity of each entrée to be served at each table. 

Once the number of tables is determined, use an index card to represent each table or an excel sheet.  On each card, write down the table number.  Write their entrée choice beside their name, which indicates their meal.

 

Once you have completed the seating, tally up the total number of entrees on each card.

Example:                     1.  Mr.Young              1 Filet

                                    2.  Mrs. Peluso            1 Filet, 1 Sea Bass

                                    3.  Mr. Richter             1 Vegetarian

                                    4.  Ms. Neider                         1 Prime Rib

                                    5.  Ms. Cunningham    1 Vegetarian

                                    Total:  2 Filet; 1 Bass; 1 Prime Rib; 2 Vegetarian

 

Next, please write a sheet with the following information:

 

Table Number

Filet Mignon

Sea Bass

Vegetables

Children’s

1 (Bridal)

7

3

0

0

2

9

1

0

0

3

6

4

0

0

4

3

4

1

0

5

6

3

0

1

6

8

2

1

0

7

7

1

0

0

8

8

0

0

0

9

8

2

0

0

10

6

3

0

0

11

8

1

1

0

12

6

3

0

0

13

3

3

0

0

14

4

4

0

0

15

7

2

0

0

16

4

4

0

0

17

7

2

0

0

TOTALS

107

42

3

1

 

This sheet MUST BE COMPLETED BEFORE OR BY THE DAY OF YOUR FINAL REVIEW (This is scheduled the week of your wedding).  Call your Wedding Consultant to schedule this appointment.  Remember, at this time you will be meeting the Banquet Manager who will be implementing your affair.  Please bring the index cards with you as well.  If you have set up the guest list in a database, please feel free to simply bring a pint out of the guests with their entrée choice sorted by table number.**

 

GUARANTEED COUNT

Please call your Wedding Consultant 2 weeks prior to the wedding with a tentative count.  A FINAL COUNT WILL BE NEEDED THE WEEK PRIOR TO YOUR WEDDING.  At that time, the final balance will be pre-paid.  Cancellations will not be accepted; you will be billed based on the guarantee count provided at this time.  The WEDNESDAY BEFORE THE WEDDING BY 10:00 A.M., any changes, need to be submitted.  Any additions will be requested.  No credits apply.

 

FINAL COUNT

As a reminder of your confirmation letter and Wedding Contract, the final payment must be paid with a certified check, cashiers check or cash.  NO PERSONAL CHECKS WILL BE ACCEPTED.  This is the Hotel policy.  Final payment must be received no later than Friday afternoon.  Be sure to make these arrangements in advance so whomever is making the final payment is aware of the terms of agreement.

 

SCHEDULE OF EVENTS

One (1) to Two (2) Months prior to the wedding, get a list of room reservations from the Reservation Manager or Wedding Consultant.  In addition, a seating diagram from your Wedding Consultant.  Most importantly, schedule your final review with your Wedding Consultant.

 

Two weeks prior to the wedding, call and give an estimated guest count (for the wedding cake)

 

Two months in advance please call and request for your draft seating arrangement and discuss your layout with Jennifer Peluso.   

 

BREAKFAST OR BRUNCH

Arrangements the day after

Please speak with your Wedding Consultant, at least Ninety (90) days in advance should you host a breakfast or brunch for your guests staying at the hotel.  A deposit is required to guarantee the space, food and beverage.

 

THE WEEK OF THE WEDDING

Monday/ Tuesday– Call To:

    Review all items that will be brought with you to the final review.

    Finalize your seating arrangement

 

Wednesday – Call To:

    Touch base once again in regards to your count by 10:00 a.m. 

 

Tuesday/Wednesday – Must meet with the Wedding Consultant & Banquet Manager, discussing:

    Review the Banquet Event Order (BEO)

    Arrange any changes:  additions or deletions for the timeline of your special day

    Submit your seating chart

    Make final payment.

    Bring to the hotel all items under the section “Patron to Provide” listed on the BEO.

 

ORDER OF INTRODUCTIONS

Your seating arrangement should be taken into consideration when you have your introductions.  As the Bridal Party is introduced it is best to seat them as uniformly as possible, should you require a Head Table.

 

LIST OF INTRODUCTIONS

Please phrase the introductions exactly as you want the announcer to introduce them. For example:  “And now, being introduced for the first time as husband  and wife, Mr. and Mrs. Smith”

 

PLEASE PROVIDE PRONUNCIATION FOR DIFFICULT NAMES

Next to the names of the parents and flower girl/ring bearer write, “left” or “right” and the table number where they are seated.

 

Introduction

By

Table

"Gloria Pineda (pin-eh-da) - Social Director Extraordinare"

DJ Kim Alexander-Walsh

Table 6 (She will do introductions of others first)

"The groom's father and his wife -Thomas and Elizabeth Schreiber"

Gloria Pineda

Table 3

"The groom's mother - Elizabeth Degnan"

Gloria Pineda

Table 4

"The bride's mother - Maureen Kelleher escorted by her great nephew and our handsome ringbearer -Eric Hutchinson"

Gloria Pineda

MOB – Table 2

Ringbearer – Table 5

"Briana Hedgecock escorted Michael McGinley"

Gloria Pineda

Briana – Table 6

Michael – Table 5

"Cindy Neskie escorted by Brian Schreiber"

Gloria Pineda

Cindy – Table 1

Brian – Table 4

"Kelly Hutchinson escorted by Herb Hutchinson"

Gloria Pineda

Table 5

"Matron of Honor- Jennifer Karsch escorted by Best Man - Martin "Don't call me Marty" Bruegel"

Gloria Pineda

Table 1

"And for the first time as husband and wife - Chris and Bridget"

Gloria Pineda

Table 1

 

 

If you are planning on having a round Bridal Table, please draw a table diagram on the back of this page and write the names of the people seated at the table exactly as you would like the place cards arranged.  For those people who will need a non-alcoholic toast at the Bridal Table, please note these people by writing “NA” beside their name on the diagram.

 

N/A we are not having place cards set for the bridal table.

 

This page must be submitted by your final review.

 

 

DIAGRAM OF BRIDAL PARTY, if applicable

 

Please complete the following by filling in the names exactly as printed on the place cards:

 

N/A we are not having place cards set for the bridal table.

           

Radisson Plaza-Warwick Hotel Philadelphia

Wedding Resume

 

Name of Wedding Group:      Kelleher-Schreiber Wedding

 

Bride’s Full Name:                  Bridget Kelleher

           

Groom’s Full Name:               Christopher Schreiber

 

Phone:                                     (610) 429-8272

Cell:                                         (215) 738-7272 (Chris) / (610) 202-9770 (Bridget)

 

Address:                                  1102 New York Avenue, West Chester, PA 19380

 

Email Address:                       christopher.schreiber@fast4gl.com (Chris)

hesahasa@yahoo.com (Bridget)

 

 

Day of Wedding:                    Saturday

Date of Wedding:                   August 27, 2005

 

Time and Location of Ceremony: 

1:15pm St. Patrick’s Church, 242 South 20th Street, Philadelphia, PA 19103

 

Time and Location of Reception: 

6:00pm Radisson Plaza Warwick Hotel, 1701 Locust Street, Philadelphia, PA 19103

 

Guest Room Block

 

Day

 

 

 

 

 

 

 

Date

 

 

 

 

 

 

 

#of Rooms

 

 

 

 

 

 

 

 

Room Types:  Kings                           Doubles                       Suites                         

 

Room Rates:  Single                           Doubles                       Suites                         

 

 

Will host be providing Guest/Gift Bags*?  Yes

 

If so, what day, date and time will they be delivered? 

3:00pm on Friday, August 26, 2005

 

*Hotel will typically present at check-in. Room delivery is $3.00 per room

**Bags must be marked with Full name of Wedding Group and Name of Guest

 

If you would like delivered to room, please check here:  No

 

Will host be paying for any Guest Rooms?  No

 

If so, please list names here:                                                                                                  

 

                                                                                                                                               

 

                                                                                                                                               

 

*Please note in the case of identical last names, please also list first name

 

Will Bridal Party be changing here? Yes

 

*If so, at what time?  Between 8:00am and 12:30pm

 

Will host be paying for out-of-town guest parking?  No, but valet parking is included for guests staying over

 

If so, entire group or identify specific guests here:                                                               

 

                                                                                                                                               

 

                                                                                                                                               

 

Will host be providing any meals (breakfast) to out-of-town guests @ the hotel?  Yes

 

If so, please list date and function:  Sunday, August 28th, 2005 will be providing breakfast/brunch at Circles on Square

 

Does wedding group have a customized web site by Radisson? Yes

 

Any further information or special needs you would like to let us know about?                  

 

                                                                                                                                               

 

                                                                                                                                               

 

 

Signature:                                                                    Date:   August 13, 2005