PART I
BASIC INFORMATION
Date of Wedding: Saturday, August 27, 2005
Time of Day: 1:15pm (ceremony) 6:00pm
(reception)
Bride’s Name: Bridget Kelleher
Groom’s Name:
Bride’s Email: hesahasa@yahoo.com
Groom’s Email: christopher.schreiber@fast4gl.com
Bride’s Phone (H): 610-429-8272
Groom’s Phone (H): 610-429-8272
Bride’s Phone (W): 610-503-4237
Groom’s Phone (W): 267-256-3742
Bride’s Phone (C): 610-202-9770
Groom’s Phone (C): 215-738-7272
Representative and Mailing Address for all correspondence:
Street:
City, State and Zip:
IMPORTANT: Please contact your Wedding Consultant or Reservations Manager (should you have or need overnight rooms at the hotel) with any changes in address and/or telephone number.
CEREMONY
Are you contracted to have your ceremony at the Radisson Plaza-Warwick Hotel? no
If no, where is your Ceremony being held? St.
Patrick's Church
Address:
Time Ceremony will begin?
1:15pm
And will end at: 2:30pm
**Processional Line Up must be provided to our Banquet Manager prior to your wedding day**
Contracted Time Cocktails will begin: 6:00pm
And will end at: 7:00pm
Contracted Time Reception will begin: 7:00pm
And will end at: 11:00pm
Number of Guests invited: 210
Estimated Attendance: 145
HOTEL ACCOMMODATIONS
Bridal Suite Check-In Date:
August
27, 2005
Time: 3:00pm (or earlier if possible)
Confirmation # to your complimentary Suite at the Radisson Plaza-Warwick Hotel Philadelphia: n/a
Should you need a hospitality suite for your parents or relatives, in addition to your complimentary suite, please request availability and rate. Suites are limited, please plan in advance.
Your guests can call for overnight accommodations upon reserving a room block. It is advised not to wait until your invitations go out to alert your guests of any special pricing or room block, since rates are seasonal and based upon availability.
Please call our Wedding Room Block Manage, Kathleen Lee at (215) 790-7753
SUGGESTION: SAVING THE DATE CARDS OR EMAIL ADDRESSES IS AN EXCELLENT WAY OF COMMUNICATING TO YOUR GUESTS OF YOUR UPCOMING WEDDING.
Reservations can be made by calling:
The hotel directly @ 215.735.6000 or Radisson Hotels @ 800.333.3333.
For further assistance, please call our Reservations Manager, Kelly Stark
Consider having us create your very own web page that guests can access for ceremony and reception information, directions and of course reservations directly into your private room block. Inquire about this complimentary and convenient service.
Also available for your overnight guests and our most important guest, YOU………
“Wedding Day Specialist”
Maria Savers (in her absence, ask for Bill, the owner)
1.215.546.5066.
(Please let her know you are having your wedding reception here when you call)
PRE-COCKTAILS
Determine if a receiving line is permitted at the site of the ceremony.
Will you be planning a receiving line at the location of the ceremony? No, we will have a receiving line as people enter the cocktail hour on the Mezzanine level
If your ceremony is at the hotel, are you planning a receiving line? n/a
(If so, a receiving line will be held during the cocktail hour)
Approximate arrival time of the first guests to the reception? 3:00pm
Early arrivals at the hotel will be accommodated in the lobby. At the start of the cocktail hour, the Banquet Manager or Captain will lead your early arrival guests to the reception.
Approximate arrival time of the Bridal Party? 5:00pm
During the Cocktail hour, the Bridal Party will:
Stay together in the Warwick Room (Mezzanine Level)
OPEN BAR
There is a 5-Hour Open Bar incorporated into the Radisson Plaza-Warwick’s Wedding Packet.
Bar Package contracted for: 5
hours
Your Package includes
Liquors: Absolute, Stolichnaya, Barcardi, Beefeater Gin, Seagram 7, Cuervo Tequila, Tangueray, Dewars, Seagram’s VO, Jack Daniels, Old Grandad, Christian Brothers, Southern Comfort, Peachtree Schnapps, Sweet and Dry Vermouth, Crème de Menthe, Amaretto and Kahlua.
We would need to
add Bailey's to the list of liquors that are available (at a cost of $35 a
bottle).
Beers: Amstel Light, Heineken, Coors Light, and Yuengling Lager.
We need to switch
to Miller Light to the beer list, instead of Coors Light.
Wine:
Other Wine, Beer, and Liquors are available based on request. Additional charges will be applied.
Additional hour price is $12.00 per person. In order for us to open to open the bar an additional hour …………
Additional Bar-Server Cost $
Kosher Wine Yes No
BRIDAL TABLE
How many people are in your Bridal Party, including the Bride & Groom? 11 people
Please select a type of Bridal Table:
Sweetheart Table For the Bride/Groom – Attendants to sit at 60” or 72” round tables 8-12ppl with their spouse/guest
Traditional Head Table
Regular Guest Table, located near cake table
Choose carefully the type of Bridal Table that best suites your needs.
Consider viewing a wedding set-up prior to making your selection.
SET-UP
90” Ivory overlays, Ivory floor length linens, and Ivory napkins will be placed on all guest tables at no cost. Patterned or Lace overlays, floor-length linens and napkins will incur an additional charge. Please advise of your interest.
UPGRADED LINENS/CHAIR
COVERS
90” Overlay selected: (From Hotel Linen Book)
Napkin Color selected: (From Hotel Linen Book)
Floor length linen selected: Style# Class Color
Should you order or bring in Chair Covers from another vendor, a fee of $1.00 or more per chair ++ will be charged for staff set-up.
All Upgrades are included in your final bill and must be paid for 10 days in advance.
CANDLES
Please select either two-three 12” white taper candles or three votive candles for all guest tables.
The florist can assist you with selecting the type of candle, which will best complement your floral arrangements.
12” Taper Candles
Votive Candles
TABLE NUMBERS FOR GUEST TABLES WILL BE PROVIDED BY THE HOTEL
UNLESS OTHERWISE SPECIFIED.
SMOKING POLICY
The Grand Ballroom, Assembly, Crystal Ballroom, Restrooms and Main Hotel Lobby are smoke free environments.
This list will help you remember what items you will bring to the hotel @ your FINAL REVIEW.
Your FINAL REVIEW needs to be scheduled for the week of your wedding. Please note, the Banquet Manager’s schedule is 10 days out.
Please check off all items you will be providing:
Place Cards ~ (the hotel does not provide)
Please have your cards in alphabetical order; one group for those guests sitting at the Bridal Table(s) and another group for the guest tables. Remember to write one card for each person seated at the Bridal Table including the Bride and Groom. It is a good idea to leave extra place cards at your final review should there be any last minute changes. Please advise if you want the Bridal Table place cards pre-set.
Printed Matches
Cake Ornament
Basket for Ladies Room/Mens Room
Cake Knife/Server
Toasting glasses for Bride/Groom
Personalized Cake Bags or Cake
Guest Book & Pen – We will be
providing a wedding plate and markers. for our guests to sign in place of a
traditional guest book.
Disposable Cameras (# )
Photo collage for place card table –and for the area overlooking the lobby
Parents Wedding Photos
Printed Cocktail Napkins (estimate 3 per person)
Gift Card Holder – Baskets will not be accepted; it must be an enclosed item.
Favors: Yes No
Donation Cards for Charities
Picture Frames
If other, please explain: Silver Heart Wine Stoppers
How many favors? 145
Per person/Per Couple? Per Person
Placed at tables? Yes
Guest Bags – All Guest Bags MUST be labeled with the guest’s name. Bags without names will not be accepted at the front desk.
If favors are being given, but are not being provided for every place setting, please provide us with a list of table numbers and the number of favors for each table.
VENDORS FOR YOUR
WEDDING DAY
FLOWERS:
Name of florist you have chosen: Valley Forge Flowers
Contact: Barbara
King
Phone #: 610-687-5566
Address:
Estimated Arrival time of the Florist: 4:00pm
Please have the florist phone the Wedding Consultant in regards to a delivery time the day of your affair.
Should the florist want to place garland/toile along your Bridal Table, you will need 2 feet of greens per person, plus 5 feet for each side of the table for a traditional head table.
Fireplace décor: if any? Pictures
Items being delivered by your florist:
CENTERPIECES
Throwaway Bouquet
Greens for Head Table
Arrangement(s) for head table
Place card table arrangement
Flowers/Greens for Cake table
Floral Cake Top
Flowers for toasting glasses
Flowers for cake knife/server
Other Accessories? Please explain:
MUSIC:
Are you having a DJ or a Band? DJ Band
Name of Entertainment you have chosen: No Macarena
Contact: Kim
Alexander Walsh
Phone #: 215-232-8126
Address:
# Of People: 1
Hours you have contracted with them to play: 6:00pm to 11:00pm
For your cocktail hour, make sure your DJ and/or Band bring
the proper equipment. They should bring
speaker wires, extension cords, a riser, and other equipment that may be
necessary. Kim will be bring extra
equipment with her for the cocktail hour in the Crystal Ballroom.
If you are having a Band, it is STRONGLY suggested that they come in to view the ballroom and become familiar with the set-up.
If you have a piano player coming to the hotel, they must bring their own keyboard. (Piano is not available.)
Name:
Phone #:
PHOTOGRAPHY:
Name of Photographer you have chosen? Patrick Kiernan Photography
Contact: Patrick
Kiernan
Phone #: 215-778-4987
Address:
# Of People: 2
Hours you have contracted with them to play: 1:00pm to 10:00pm
Will the photographer have an assistant? Yes No
PHOTO BOOTH:
Name of Photographer you have chosen? On The Spot Shot
Contact: Steve Cacciola
Phone #: 610-539-4868
Address:
# Of People: 2
Hours you have contracted with them to play: 7:00pm to 11:00pm
Will the photographer have an assistant? Yes No
VIDEOGRAPHY:
Name of Videographer you have chosen? Martin's Video
Contact: Dawn
Martin
Phone #: (215)
677-7709
Address:
Mays
# Of People: 1
Hours you have contracted with them to play: 1:00pm to 10:00pm
Will the photographer have an assistant? Yes No
CAKE:
There are picture albums available at the Radisson Plaza-Warwick Hotel Philadelphia. You may select the baker of your choice. Some décor on the cake may be additional. Please ask your Wedding Consultant. You may also visit if you would like to sample a few cake flavors or make a special request. APPOINTMENTS ARE NECESSARY. Bakers listed below:
Bredenbecks Bakery
Located in
Contact: Karen Boyd @ 215.247.7374
My
610-259-4000
How will the top of the cake be
decorated? With icing J
Bride will be paying baker directly for upgrades.
Bride will be providing an ornament for the top of the cake.
Decorated with icing bouquet, starting @ $50.00 Amount:
Fresh flowers (provided by florist) please list name if other then selected florist:
I prefer the cake to be cut and served (approximately 1 hour after dinner) by the hotel.
ORDER OF EVENTS:
Please provide me with your itinerary from your band and/or DJ for the afternoon or evening of your wedding. Fax number: 215.789.6118 or email to: jennifer.peluso@radisson.com. The information needs to be provided prior to your wedding, not the day of your affair.
Introductions
Cocktail Hour:
Warwick Room (bridal party)
Crystal Ballroom
Mezzanine Level
Will you have?
Are there any special birthdays/anniversary’s for which you would like a cake or flower presented? Yes No
Special Anniversary:
17th Wedding anniversary for Tom and Elizabeth
Schreiber. Please announce this and play
their wedding song: Michael Bolton's "That's What Love Is All
About"
Below is a suggestion for a progressive service for your “Order of Events”
Cocktail Hour
Introductions
Bride/Groom 1st Dance
Blessing
Toast
Appetizer
Salad
Bride/Father Dance
Groom/Mother Dance
Entrée
Dessert
Bridal Party Dance/Open Dancing/Special Dances
Cake Cutting (1 Hour After Dinner)
Bouquet/Garter
Continue Open Dancing
Please feel free to indicate your preference should you decide otherwise.
Cocktail Hour
Introductions
Bride/Groom 1st Dance
Blessing
Appetizer
Toast
Salad
Entrée
Open Dancing/Special Dances
Cake Cutting (1 Hour After Dinner)
Dessert
Continue Open Dancing
FINAL MENU SELECTION:
Please refer to your wedding contract.
Refer to your Wedding Consultant and packages for selecting the following items:
HORS D’OEUVRES
Two Displayed Hors d’oeuvres:
Additions. Cost per person:
APPETIZER
SALAD
SORBET INTERMEZZO @ $4.00++ per person – Please check: Yes No
If yes, please select Raspberry, Lemon or Champagne Sorbet
ENTRÉE
Chef’s choice of vegetable and potato/rice to best complement your meal is suggested.
DESSERT: Wedding Cake garnished with fresh seasonal berries.
Plated Dessert: Cost per person: $
ADDITIONAL SERVICES:
Ice Carving (price based on individual sculpture, starting @ $
(please provide a picture)
Dessert Table, staring @ $
Valet Parking – call for pricing
Attendants and Bartenders @ $100.00 plus taxes and gratuity.
2 Restroom Attendants @ $100.00 each for 5 hours.
VENDOR MEALS:
DJ/Band: Yes No
Photographer: Yes No
Videographer: Yes No
If so, we can provide sandwich plates for $25.00++ each or the wedding entrée @ $45.00++ each. Please indicate your preference and quantity below including the assistants.
Deli Sandwiches w/condiments & Beverages: 0
Music Photographer Videographer
Wedding Entrée: 3
Music Photographer Videographer
SPECIAL DIETARY NEEDS:
Are there any special dietary requests?
Yes No Table # Not sure yet
If so, please explain: Need
3 vegetarian meal
Indicate on your Seating Diagram & Index Cards @ what tables those guests will be seated.
YOUNG ADULTS:
Under 21 years of Age:
Allowance for liquor will be applied to final bill.
Approximate number of young adults expected: 0
*Please mark (label) on your seating arrangements where they will be.
CHILDREN:
Children’s dinner will include fruit cup, Chicken Fingers, and Wedding Cake.
Will there be any younger children attending the reception?
Yes No
How Many? 1
Ages (at date of wedding):
6
Children’s meals are available on request, ages 12 and under @ $30.00++ each. Ages 3 and under – no charge
Please select one menu:
Chicken Fingers/French Fries & Fruit Cup
Pizza & Fruit Cup
*Please mark (label) on your seating arrangements where they will be.